Bulk AIR + PPA Upload

The Medadvisor for Pharmacy Bulk AIR and PPA Uploader allows you to record multiple AIR (Australian Immunisation Register) and PPA (Pharmacy Program Administator) submissions as a batch. The feature introduces a purpose-built bulk vaccination section including templates to setup, add patients, record services, review and view results.

Please follow these steps:

In the menu, select Patients

Select Service Settings

Select Bulk upload

Under Bulk AIR Uploader - Step 1 of 5 select Download empty template

We recommend to download the template and populate the fields which will be available to upload in Step 2. Add patients

Step 1 - Set up

Select Vaccine type from the drop down

Select Immuniser from your existing list of authorised pharmacists/immunisers.

Please note: The pharmacist/immuniser must have an AHPRA number associated. Select Manage pharmacists in the sub-menu to add these details. Submit to PPA checkbox is pre-selected if you're claiming at the same time but can be unticked.

Select if these bulk uploads are Antenatal - Yes or No and select Vaccine Funding Type

Select the default route of administation

Route
Description
IM
Intramuscular
SC
Subcutaneous
ID
Intradermal
NS
Nasal
PO
Oral

Select the default brand, batch, expiry and default dose number

Please note: You will be able to select from the available vaccines based on the Vaccine type selection above

Select Next

Step 2 - Add patients

Upload a CSV, load from your bookings, load from a clinical session and/or search and add patients one at a time.

You can add from multiple sources.

Select Browse files or click drag and drop the file to upload from the CSV template provided

Select Load from bookings to select patients from previously booked vaccination services

Select the date and service type to show eligible patients to upload

Select the Patient/s and select Load patients

Select Load from clinic session

Select the clinic/s you would like to load patients from and select Load new patients

Select Search and add patients to add patients from your Medadvisor for pharmacy database of patients e.g app and sms

Search for the patient by Name, DOB or Medicare number and select Add and Done

Please note: The total patients selected will show at the bottom of the page.

Select Next

Step 3 - Record service

One row, per patient, is pre-filled from your defaults in Step 1. Edit anything that differs for an individual, use the toolbar to change a field across every row at once.

Please note: Anyone not yet in your system is flagged so you can find or create them.

Under Status, select Verify

Select Next

Step 4 - Review

A final summary of who's being submitted and under what details. Anyone still unmatched shows as skipped and wont be sent, so you can go back and fix them, as required.

After reviewing, select Submit to AIR + PPA

Step 5 - Results

Each patient reports back individually as AIR and PPA respond, so one failure never blocks the rest of the batch. Download a session log for your records when it's complete.

Route	Description
IM	Intramuscular
SC	Subcutaneous
ID	Intradermal
NS	Nasal
PO	Oral